Automated Coaching Compliance for Athletic Departments
Coaching Compliance. Automated.
Coachpliance helps schools track required coaching certifications, monitor expiration timelines, and eliminate compliance blindspots - all in one centralized platform.
Manual Certification Tracking Creates Risk
Expired Certifications
Spreadsheets rely on human updates. One missed renewal can leave a coach practicing without valid certification — creating immediate liability exposure.
Inaccurate Records
Manual systems don’t provide time-stamped records or change logs. In an audit or lawsuit, you may not be able to prove compliance.
Limited Visability
Multiple spreadsheets across sports create blind spots. Leadership lacks real-time insight into who is compliant — and who isn’t.
A Centralized Compliance System
Coaching Education
Centralize and track all coaching education requirements in one secure dashboard. Get automated reminders and real-time visibility into certification status to eliminate expired credentials.
Concussion Training
Ensure annual concussion training is completed, documented, and audit-ready. Monitor compliance in real time and receive alerts before certifications expire.
Sudden Cardiac Arrest Training
Track Sudden Cardiac Arrest training requirements with clear oversight and automatic renewal notifications. Instantly verify compliance across your entire athletic staff.
CPR/AED Traning
Monitor CPR and AED certifications with proactive expiration alerts and centralized recordkeeping. Maintain emergency readiness with accurate, accessible documentation at all times.
PA Act 15 Clearances
Track the 60-month renewal cycles for all three required Pennsylvania clearances — Child Abuse History, PA State Police Criminal Record Check, and FBI Fingerprinting — for every coach and volunteer in your program. Never miss a renewal deadline again.
PIAA Coaching Education
Monitor annual PIAA-required coaching education courses — including mandatory pre-practice certifications — ensuring every coach is fully cleared before the first whistle blows. Stay ahead of PIAA compliance with automated alerts and centralized records.
Compliance Dashboard
Save Time.
Save Head Space.
Reduce Compliance Blind Spots.
Most athletic departments spend 5-10 hours per month tracking certification manually.
Coachpliance replaces spreadsheets with automated oversight - helping reduce administrative workload and preventing compliance issues.
Up and Running in 4 Simple Steps
Our white-glove onboarding means you don't have to start from scratch. We do the heavy lifting so you can focus on leading your program.
We Import Your Data
Send us your existing spreadsheet. Our team migrates your full coach roster and existing certifications into Coachpliance for you — no manual entry required.
Coaches Submit Their Documents
Coaches deliver or email their certifications and clearances to your AD or office secretary — just as they do today. No change to their process.
AD or Secretary Uploads & Logs
Your office staff uploads documents into Coachpliance in seconds. The system timestamps every entry, creating a verified, audit-ready record automatically.
Stay Compliant Year-Round
Automated reminders keep coaches and you ahead of every deadline. Generate a full audit-ready compliance report for your principal or board in one click.
Transparent Pricing.
Real Value and Protection.
All Plans Have a One-Time Setup Fee of $1500
Up to 30 Coaches
$249/mo
Annual - $2490 (2 Months Free)
Best for smaller programs and single-school athletic departments.
31-74 Coaches
$379/mo
Annual - $3790 (2 Months Free)
Ideal for mid-size high schools and multi-sport programs.
75+ Coaches
$479/mo
Annual - $4790 (2 Months Free)
Designed for larger athletic programs and high-volume schools.
Additional Service
Athletic Department Compliance Audit
Includes: Review of current certification tracking process
Evaluation of expiration monitoring procedures
Identification of Compliance Gaps
Written Summary Report with Recommendations
30-minute Review Call (optional)
$1750 per School*
*District Multiple School Discount Available
Coachpliance is a risk management and compliance system built specifically for athletic departments. We help athletic directors centralize certification tracking, monitor training requirements, and eliminate expired credentials with real-time visibility and automated alerts. Our platform reduces liability, strengthens oversight, and ensures your coaches and staff stay compliant year-round.
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